MHDO APCD and Hospital Encounter Data Release Schedules

APCD Release Schedule

Note: MHDO data releases reflect the most current data available. To view the full set of available data see our Data Availability page. Release dates are subject to change based on data quality processing. Any revisions to the APCD Release Schedule will be communicated on this page as soon as possible. Please check back for updates.

Anticipated Release Date Data Set Data Period Release Date
Week of 7/4/16 Commercial * No Update  
  MaineCare Q1 2016 7/15/16
  Medicare Q1 & Q2 2015 7/8/16
Week of 4/24/17 (updated 11/07/16) Commercial Q1–Q4 2016 5/1/17
  MaineCare Q2–Q4 2016 5/1/17
  Medicare Q3–Q4 2015 5/1/17
Week of 7/10/17 Commercial Q1 2017  
  MaineCare Q1 2017  
  Medicare Q1–Q3 2016  
Week of 10/2/17 Commercial Q2 2017  
  MaineCare Q2 2017  
  Medicare Q4 2016  
Week of 1/8/2018 Commercial Q3 2017  
  MaineCare Q3 2017  
  Medicare Q1 2017  
Week of 4/2/2018 Commercial Q4 2017  
  MaineCare Q4 2017  
  Medicare Q2 2017  

*Note Regarding Releases:
June 2015-The United States Supreme Court decision in Gobeille v. Liberty Mutual (March 1, 2016) has negatively impacted the submission of commercial claims data to MHDO. Several of our largest payers (who represent about 80% of our commercial claims data) notified the MHDO following the decision that they were suspending all data submissions to the MHDO until they worked out the technical and legal issues raised as a result of the decision.

In response to these concerns the MHDO sent a communication to the payers stating that the MHDO will suspend the enforcement of data submission requirements under Rule Chapter 243, Uniform Reporting System for Health Care Claims Data Sets, for a five month (March – July 2016) period.

We hope after this five month period we will all gain some clarity regarding the direction of claims submissions post Gobeille decision. During this interim period we will not be releasing updated commercial claims data. The most current commercial claims data available is through December 2015.

There are questions about the future of the commercial ERISA data in our APCD. The MHDO is committed and actively working on a solution that will minimize disruption and allow us to maintain a comprehensive claims database. We will continue to communicate updates at our data user group meetings. In the interim, please do not hesitate to contact the MHDO with any questions.

Hospital Data Release Schedule

Note: Release dates are subject to change based on data quality processing. Any revisions to the Hospital Release Schedule will be communicated on this page as soon as possible. Please check back for updates.

Calendar Year Data Set Anticipated Release Date Revised Release Date Actual Release Date
*2012 Inpatient & Outpatient 10/31/15 11/3/15 11/4/15
*2013 Inpatient 10/31/15 11/3/15 11/4/15
2013 Outpatient 10/31/15 3/11/16 3/11/16
2014 Inpatient & Outpatient 12/31/15 4/29/16 4/29/16
2015 Q1 - Q4 Inpatient 5/15/17 Week of 3/13/17 3/17/17
2015 Q1 - Q4 Outpatient 5/15/17 Week of 4/17/17 4/21/17
2016 Q1 - Q4 Inpatient 5/15/17 *Week of 6/5/17 with Q4  
2016 Q1 - Q4 Outpatient 5/15/17 *Week of 6/12/17 with Q4  

Revisions to Hospital Data Release Dates:

5/1/17: *Entire calendar year of 2016 hospital data to be released - Previously the 2016 Q1 - Q3 inpatient and oupatient data were scheduled for release the week of May 1, 2017. We have since decided to include Q4 data in the release, so an entire calendar year is provided. This effort changes the release to the week of 6/5/17 for inpatient data and to the following week, 6/12/17, for outpatient data.

03/17/16: *2012 and 2013 Inpatient & 2012 Outpatient Files - Refresh files are now available by request.

01/26/16: *2012 and 2013 Inpatient Patch Files - In December we reported that the patch files as described in the release notes would be released in February. We are revising that date to March 11, 2016.

01/22/16: *2015 Q1 & Q2 Inpatient and Outpatient Data Release - Release date revised to November 2016, so that the entire year of data will be released together.

11/4/15: *2012 Inpatient and Outpatient Data Release Information - Inpatient and Outpatient data were previously released (Summer of 2014 and Falls of 2015), but additional data have been received since, and incorporated into the November 2015 release. See the release notes for more details.

11/4/15: *2013 Outpatient Data Release - The data is currently undergoing an internal Q.C. process; therefore the release date is TBD.

October 9, 2015 Note: Once we transition to our new hospital data submission system in July 2016, we will be working toward our goal of making inpatient hospital data available 90 days after the close of the submission period (as many of you requested).

Example:
Hospitals are required to submit 2016 Q2 data 90 days after the end of the quarter, approximately September 30th. Our policy will be to make the data available for release 90 days after submitted –in this example by January 1, 2017. The feedback regarding the release of outpatient files was that it is not required as frequently and that annual release would be fine. We will release the annual outpatient data on the same date that we release Q4 inpatient data of a given year.